statementofwork

The Statement of Work (1), prepared in lieu of a Unified Planning Work Program sets forth the total planning activities to be undertaken by the Kokomo and Howard County Governmental Coordinating Council, the Metropolitan Planning Organization (MPO), during the fiscal year.

The Kokomo and Howard County Governmental Coordinating Council (hereinafter known as “Council”) is the Metropolitan Planning Organization (MPO) for the Kokomo Urbanized Area. The Council was designated as the MPO on March 2, 1982. It succeeded the Kokomo-Howard County Administrative Committee and Technical Committee. They were created on February 14, 1964.

The Council consists of a Policy Board and Technical Advisory Committee and KHCGCC staff. The Policy Board is comprised of top elected officials from the City and County, the presidents of the City and County Plan Commission, and representatives from the Indiana Dept. of Transportation and the Federal Highway Administration. The Technical Advisory Committee is composed of senior officials from various agencies, departments, public transportation providers and boards involved in transportation affairs. The Council’s staff is assisted by various City and County departments.

The Statement of Work, in its basic formulation and structure, serves as a simplified guide to the total planning effort by describing who will perform the work and the work that will be accomplished. This Statement of Work establishes a program which eliminates duplication of effort; interrelates transportation planning, land-use planning, and other elements of the comprehensive planning process; and provides a basis for federal and state funding. Funding for the STATEMENT OF WORK for SFY2008 are reasonably expected to be available based on information provided by INDOT and carryover from previous years.

(1) In areas not designated as TMAs, the MPO, in cooperation with the State and transit operators, with the approval of the FHWA and the FTA, may prepare a simplified statement of work, in lieu of a UPWP, that describes who will perform the work and the work that will be accomplished using Federal funds. If a simplified statement of work is used, it may be submitted as part of the Statewide planning work program, in accordance with 23CFR part 420.111 (c)

The Kokomo/Howard County Governmental Coordinating Council in cooperation with the City of Kokomo, Howard County, the Indiana Department of Transportation, Federal Highway Administration and Federal Transit Administration prepared this Statement of Work. It was prepared as partial completion of Task 200.0 of the Council's FY2007 Statement of Work.

Description: The council will participate in administrating the continuing, cooperative, and comprehensive Transportation Planning Process. This includes providing program support to the Technical Advisory Committee; providing the necessary data to the Policy Board for their review of transportation related issues; and attendance at Federal and State sponsored transportation meetings, training, conferences, and seminars. Provide needed technical equipment to support the Council's activities. Develop performance measures to determine progress toward solving definable safety problems within the planning area and implement measures to improve safety. Participate in FHWA Certification Review of Kokomo Area.

Description: The Council will research, prepare, and submit various required transportation technical planning documents such as the Statement of Work, progress reports, the Transportation Improvement Program, annual completion reports, transportation systems analysis, and other studies or reports as needed.

Description: The Council will prepare documents consisting of traffic counting and other surveillance studies, accident studies, transit monitoring, census support as needed, Highway Performance Monitoring System (HPMS) including annually updating all traffic volumes and one-third (1/3) of the sample sections, and maintenance of a separate data base including analysis of data, manipulation of data, and submittal to INDOT for inclusion into the statewide HPMS database, and management systems implementation and other documents as needed. The goal of the KHCGCC staff is to become proficient in collecting and reporting HPMS data to INDOT. Consider environmental impacts at the plan stage and document participants input. Additionally, the Council will provide equipment, as needed, for planning support and work together with state and federal agencies to ensure compatibility with special emphasis on, and ample time provided for, the current Environmental Impact Study (EIS) for the U.S.31 corridor including public involvement and continued support of local criteria provided for development of the purpose and needs statement. Review and update ES 202 Employment Data. The Program Development Process (PDP), including environmental justice requirements, will serve the implementing procedure for transportation planning by InDOT and the KHCGCC. The KHCGCC will coordinate with InDOT on the state Long Range Plan updates.

Goals: To continue to collect data and information concerning transportation issues in the metropolitan planning area (MPA).

Description: The Council will review the current transportation plan adopted in FY2006 and amended in 2007 to include 2008 thru 2011. They will continue to review the TIP for SAFETEA-LU compliance and the public participation process used for obtaining public comment on proposed plans, environmental justice, proposed improvement projects, and any additional requirements of new legislation. They will review the status of the Kokomo Road network Model and consider public transit needs and options and continue to update the new Long Range Plan. They will continue involvement in local ITS initiatives and continue updating of the regional architecture (draft of regional architecture was submitted in April of 2005). They will provide for public involvement, hire consultants, and prepare other transportation studies, such as TSAs, as needed. Additionally, they will consult with other resource agencies, including historic preservation, to update their plan. Capture work performed by US 31 consultants for further use by MPO. Begin study of results from US31 EIS to be completed in spring of 2007 and continue corridor studies as needed. Additionally, the GCC will continue work, as needed, on a Coordinated Public Transit-Human Services Transportation Plan in compliance with SAFETEA-LU Sections 3012, 3018, and 3019.

Goal: To administer and provide planning services for the Kokomo First City Rider program. This includes the preparation of the Indiana Department of Transportation’s Public Transit Annual Report with the Section 15 (NTD) report, as well as Drug and Alcohol testing and training activities. The program provides a User Side Subsidy Transportation Service for the residents of the Kokomo Urbanized area.

Description: The Kokomo First City Rider Program contracts with local private transportation providers (Rhino Cab Company, etc.) to provide subsidized transportation. The program has updated its dispatching system and made signups more user friendly. The staff of the Coordinating Council administers the program. The City provides the local match of the Section 5307 funds with the in-kind transportation services of the Kokomo Senior Citizen Bus Service. Providers are also required to comply with the Drug and Alcohol Testing Program. Transit safety and security, ridership, and transportation coordination are reviewed and issues addressed on a continuing basis.

Description: The KHCGCC will evaluate and implement necessary policies and procedures to provide security of the First City Rider and Senior Bus System.

                   1. 2009 Statement of Work
                2. 2008-2011 Transportation Improvement Program (TIP)
                3. 2008 Transportation System Analysis (TSA)
                4. 2007 Annual Completion Report
                5. Quarterly Reports
                6. Traffic Counting tabulation and (2) printed reports
                7. Highway Performance Monitoring System (HPMS) reporting
                8. Accident information and safety analysis
                9. Update of data and transportation model.
               10. Cost Allocation Plan
               11. Prioritize projects for application for HES projects.
               12. Possible update to MOU, if needed.

16. Update of Urbanized Area Boundaries (UAB) and Metropolitan Planning Area (MPA)

FUNDING REQUESTED BASED ON COST ALLOCATION PLAN

F.T.A. SECTION 5307 $193,051 (Administrative Costs)

F.T.A. SECTION 5303 & FHWA PL           $165,266

CITY OF KOKOMO                                      $22,000

HOWARD COUNTY                                     $22,000
                                                                       $402,317

COST ALLOCATION PLAN FOR SFY 2007

EXPENSES: SFY AVERAGE OF TOTAL SALARIES $194,611	>>	CALCULATIONS	CY2007	CY2008
FRINGE COSTS: F.I.C.A. @7.65% $14,888 P.E.R.F. @ 5.5% $12,650 HEALTH/LIFE INS. $79,200 UNEMP. INS. @ 1.5% $2,919 TOTAL FRINGE $109,657 FRINGE RATE = 56.3%	>>	SALARIES AVG. FOR STATE FISCAL YEAR POSITIONS: DIRECTOR PLANNER SECRETARY/BOOKKEEPER CLERK RATE = FRINGE COST/AVERAGE SALARIES	$187,999	$201,222 $194,611
INDRECT EXPENSES: PL & SECTION 5303 $52,450 INDIRECT RATE = 27%	>> >>	EXPENSES: 5303/PL AVERAGE FPR STATE FISCAL YEAR DIRECT EXPENSES: 5307 AVERAGE FOR STATE FISCAL YEAR RATE = IND. EXPENSES/AVERAGE SALARIES	$54,650 $42,450	$50,250 $52,450 $48,750 $45,600
TOTAL EXPENSES: SALARIES $194,611 FRINGE $109,657 INDIRECT $52450 FCR (SECTION 5307) $45,600 TOTAL EXPENSES $402,317		INDRECT EXPENSES: OFFICE INDIRECT TRAVEL EQUIPMENT CONTRACTUAL / MISC. ATTORNEY RETAINER FEES OFFICE RENT PRINTING/ADVERTISING TOTAL INDIRECT	CY2007 $9,150 $8,000 $6,000 $11,500 $6,000 $13,000 $1,000 $54,650	CY2008 $9,450 $9,000 $6,000 $11,500 $3,000 $7,500 $1,000 $47,450
REVENUES: FTA SECTION 5307 $193,051 PL + SECTION 5303 $165,266 CITY OF KOKOMO $22,000 HOWARD COUNTY $22,000 TOTAL REVENUE $402,317		SFY 2008 MATCH TEST: PL + SEC. 5303 = $165,266	% OF TOTAL EXPENSES
ADDITIONAL REVENUES: FTA SECTION 5307 FOR FCR $512,504 SECTION 5307 FUNDS ARE ON CALENDAR YEAR, THEREFORE REVENUE MUST BE AVERAGED TO CALCULATE STATE FISCAL YEAR: CY 2007 CY2008 ADM. COST $181,381 $193,611 SEC 5307 AVG. ADMIN $193,051 PUR. TRANS. $518,619 $506,389 AVG. PUR. TRANS. $512,504		TOTAL PL & SEC. 5303 = $165,266 78.97% LOCAL MATCH = $44,000 21.03% SEC. 5307 = $700,000 For CY2008 SEC. 5307 IS MATCHED AT 100% BY EXPENSES FOR SENIOR BUS SERVICE
ADDITIONAL INFORMATION: 1. KHCGCC pays 99% of Health and Life Insurance costs for each employee 2. Benefits are NOT based on tenure. 3. Direct costs include direct travel, software maintenance costs for TIP and Long Range Plan, consultant fees, and costs for eligible conference and training expenses.

Summary of Local Contracts and Memorandums

Local Contracts Summary

The Kokomo and Howard County Governmental Coordinating Council with Kokomo and Howard County enter into the following annual contracts for services.

With Kokomo:
1.      Kokomo provides traffic counting services;
2.      Kokomo provides attorney services; and
3.      The Coordinating Council provides administrative services for the First City Rider Program (Local Transit Provider).

With Howard County:
1.      Howard County provides traffic counting services;
2.      Howard County rents office space to Coordinating Council; and
3.      The Coordinating Council loans traffic counting equipment to Howard County.

Memorandum of Agreement, Certification and Assurances

ON FILE ARE:

Memorandum of Agreement between the Coordinating Council and the Indiana Department of Transportation, dated August 14, 2006.

Department of Transportation Title VI Assurance with Appendixes, dated June 12, 2005.

FTA Title VI Program approval dated January 15, 2002.

Drug-Free Workplace Act Certification, dated October 7, 1993.

Environmental Justice Order for the Urban Transportation Planning Process

Benefit Policies for KHCGCC from Personnel Policies of KHCGCC.

Confidentiality Agreement for ES 202 Employment Data.

CERTIFICATE OF INDIRECT COSTS

This is to certify that I have reviewed the indirect cost rate proposal submitted herewith, and, to the best of my knowledge and belief:

(1) All costs included in this proposal adopted on March 2, 2006 by Resolution 2007-2 to establish billing or final indirect costs rates for State Fiscal Year 2008 (July 1, 2007 to June 30, 2008) are allowable in accordance with the requirements of the Federal award(s) to which they apply and OMB Circular A-87, "Cost Principles for State, Local, and Indian Tribal Governments". Unallowable costs have been adjusted for in allocating costs as indicated in the cost allocation plan.

(2) All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently and the Federal Government will be notified of any accounting changes that would affect the predetermined rate.

I declare that the foregoing is true and correct.

Government Unit: Kokomo/Howard County Governmental Coordinating Council
Signature: Larry A. Ives

Name of Official: Larry A. Ives
Title: Director
Date of Execution: February 8, 2007

METROPOLITAN TRANSPORTATION PLANNING PROCESS CERTIFICATION
(To be submitted with each Metropolitan Planning Organization Work Program)

In accordance with 23CFR 450.334, the Indiana Department of Transportation* and the Kokomo and Howard County Metropolitan Planning Organization for the Kokomo and Howard County urbanized area(s) hereby certify that the transportation planning process is addressing the major issues in the metropolitan planning area and is being conducted in accordance with all applicable requirements of:

I.          49 U.S.C. Section 5323 (k), 23 U.S.C. 135, and 23 CFR part 450.220;

II.         Title VI of the Civil Rights Act of 1964 and the Title VI Assurance executed by each State Under 23 U.S.C. 324 and 29 U.S.C. 794;

III.        Section 101 of the Transportation Equity Act for the 21st. Century (Pub. L. 105-178) Regarding the involvement of disadvantaged business

            enterprises in the FHWA and the FTA funded project (Sec. 105 (f), Pub. L. 97-424, 96 Stat. 2100, 49 C.F.R. part 23);

IV.        The provision of the Americans With Disabilities Act of 1990 (Pub. L. 101-336, 104 Stat. 327, as amended) and the U.S. DOT implementing regulation;

V.         The provision of 49 C.F.R. part 20 regarding restrictions on influencing certain activities; and

VI.        Sections 174 and 176 (c) and (d) of the Clean Air Act as amended (42 U.S.C. 7504, 7506 (c) and (d)). (NOTE - only for Metropolitan Planning

           Organizations with non-attainment and/or maintenance areas within the metropolitan planning area boundary).

Kokomo & Howard County G.C.C.                                          Indiana
Metropolitan Planning Organization                                            State Department of Transportation

Larry A Ives                                             Carter Keith________
Signature                                                                                   Signature

Director                                                                                     Urban & MPO Manager_______
Title                                                                                          Title

January 23, 2007                                  January 24, 2007
Date                                                                                          Date

*Use other name(s) as appropriate to the particular state. If the MPO's planning area is in more than one State; all applicable States must sign.

FFY2007 FTA CERTIFICATIONS AND ASSURANCES

	Statement of Work		Studies
	Administration		Transportation Service
	Annual Documents		Summary of Anticipated Projects
	Planning Support		Cost Allocation Plan
	Summary of Local Contracts & Memorandums		Certificate of Indirect Costs
	Resolution to adopt State of Work		Planning Process Certification